Fleet & Equipment Support Specialist

Join our team as a Shop Administrative Assistant at Dick Anderson Construction, where you will play a key role in supporting the equipment shop’s operations by managing vehicle licensing, processing repair-related documentation, and maintaining accurate equipment records. The ideal candidate is proactive, communicative, and capable of managing a variety of administrative tasks efficiently.

Job Qualifications:

• High school diploma required
• Experience with Microsoft Word, Excel, Outlook, and 10 key entries
• Proficient communication, flexibility, ethical conduct, time management, and problem-solving/analysis skills
• Must have initiative and be customer/client-focused
• Utilize office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
• Ability to manage and track multiple tasks, particularly those related to vehicle licensing, invoice processing, and equipment database upkeep.

Preferred Qualifications:

• Basic understanding of equipment maintenance and repair processes.
• Experience working in a construction, equipment rental, or maintenance environment.
• Familiarity with fleet management or asset tracking software.

Job Duties include but are not limited to the following:

• Track and manage all vehicle and equipment licensing, ensuring timely renewals to maintain compliance.
• Review, code, and process invoices related to equipment repairs and rentals.
• Maintain and update equipment databases with current asset information, repair history, and rental activity.
• Prepare and organize reports and internal documents related to equipment performance, usage, and maintenance schedules.
• Maintain accurate and well-organized digital and physical records of all equipment assets and related documentation.
• Enter and verify data with a high level of accuracy to ensure equipment records are up to date.
• Strong organizational and time management skills with a proven ability to prioritize tasks.
• Excellent verbal and written communication abilities.
• Proficiency in using office software, including Microsoft Excel, Word, and data entry systems.
• Attention to detail and accuracy in record-keeping and data processing.
• Ability to maintain structured and accessible file systems.
• Capacity to work independently and as part of a collaborative team.